Chapter 6 : I have to tell you what happened on Tuesday night, and I have to tell you why I made a decision that has cost me more than anything else in this.
Story: The HOA President Fined Me $650 for a Pool Gate — Then the Log Showed Her Own Fob at 2 A.M.
The special meeting was called by Harriet Poole. Roberta Conley seconded the call. I didn't know about it until Monday evening, when Marcus forwarded me the notice. The agenda was three items: the formal review, the fine reassessment, and "matters arising from the review of the April fine ledger."
Pat Vance was still on the board. She still had the gavel. She still had the right to set the agenda for regular meetings. She did not have the right to set the agenda for a special meeting called by a fellow board member, but she did have the right to attend, and to speak, and to be a member of the body in the room.
I didn't sleep much Monday night. I kept running scenarios in my head, the way I do at work when a claim is going to get denied. What I wanted was for the meeting to be about the data. What I was afraid of was that it would be about Pat. Tuesday's meeting was supposed to be the first. It was the first time the board would have the fine ledger open with the new review in front of it, and the first time Deirdre Anson's name would be in the minutes as the regional VP who had opened the file.
At 6:45 on Tuesday night the clubhouse filled up again. More people came than had come on Thursday. Some of them stood against the back wall because all the chairs were taken. I counted at least sixty. Three of the people who came told me, at the coffee urn, that they had come because of what Karen had said at the mailbox. Three others told me they had come because of what Hal Friedman had said at the pickleball courts. Four more didn't say anything at all and just shook my hand, which I have thought about a lot, and which I want to tell you is the only thing in this entire thing that made me cry.
The gavel came down at 7:02.
Harriet Poole, sitting in her usual chair but with the fine ledger in the middle of the table now, opened with a statement, which was the first statement she had made in a meeting in four years. She said: "The board has opened a formal review of all after-hours activity tied to Lot Six and all fines that appear to be tied to that activity. The management company's regional office has opened a parallel review. The county permit office has been contacted regarding a structure at Lot Six. Mrs. Whitmore, do you want to present your file?"
I stood up.
I don't remember exactly what I said. I have the minutes, though, because Harriet wrote them down, and they run six pages, and they are the least emotional six pages I have ever been part of. I read the date on each fine. I read the corresponding pool light entry. I read the corresponding gate log entry. I read the amount. Nine fines. Four warnings. Two vacated. Two pending. One hundred and thirty-one rows.
At the end of it, I asked Marcus to read the fob-account table line for Lot 41.
He read it. Fob 091. Whitmore. Lot 41.
Then I asked him to read the fob-account table line for Lot 6.
He read it. Fob 014. Vance. Lot 6.
Then I asked him to read the pool light log entry for the night of April 12, at 2:03 AM.
He read it. Lot 6. Deck switch. Continuous.
Then I asked him to read the pool light log entry for the night of April 19, at 2:17 AM.
He read it. Lot 6. Deck switch. Continuous.
Then I asked him to read the pool light log entry for the night of April 26, at 11:54 PM.
He read it. Lot 6. Deck switch. Continuous, and it cycled from midnight until 1:41 a.m. because the app "malfunctioned" and the switch did not shut off.
I sat back down.
Pat Vance did not stand up. She was seated in the next chair over from Harriet, and she had her folio in front of her, and she had her reading glasses on, and she did not once look at the ledger in front of Harriet.
"Mrs. Vance," Harriet said, "would you like to comment?"
Pat said: "I'd like to comment on process."
"Go ahead."
"All after-hours pool light activity for Lot Six is tied to a pool safety light on the cabana that is set to a dusk-to-dawn sensor," Pat said. "The sensor activates the deck switch as a safety measure. It is not a human being. It is a photocell. If the board is going to accuse me of running around in the dark opening pool gates, I want it on the record that the pool light is not me."
I had known she would say something like this. I had known it before the meeting started. I had prepared for it. So I did the thing I had told myself on Sunday I would not do unless I had to. I reached into my folder and took out a single sheet of paper and passed it across the table to Harriet.
"That's the vendor's manual for the pool light panel," I said. "It's the manual the management company keeps in the office. Page eight says the photocell does not throw the deck switch. The photocell controls the string lights along the fence. The deck switch is a separate manual toggle. It has to be pressed by hand."
Harriet read the page.
"Mrs. Vance," she said, without looking up, "this is the manual your management company keeps in the office."
"Yes."
"And page eight says the deck switch is manual."
"I don't recall."
"The manual is in the file that was sent to Mrs. Anson at the regional office this morning," Harriet said. "It was sent with the pool light log."
Pat did not answer.
Into the silence, Roberta Conley said, "I move that the board vote to vacate all pending fines and open reassessment for all paid fines tied to the four-one and Lot Six after-hours window, and I move that the board forward the entire file to the regional office and to the county, and I move that the board request the immediate resignation of the president."
That was three motions. Harriet took them one at a time.
The vote on the first motion, vacate and reassess: four to one. Pat voted no. The other four voted aye.
The vote on the second motion, forward the file: four to one. Pat voted no.
The vote on the third motion, request resignation: four to one. Pat voted no. She then said, "I will not resign. I will serve out my term. The board has no authority to remove an elected officer."
And then she stood up, and she said one more thing, and I want to write it down exactly because it is the last thing I have ever heard her say to a room:
"Whoever told the county to look at my cabana is going to regret it. There is a way this neighborhood has always worked, and it is not going to change because one woman had a bad night."
She picked up her folio.
She walked out the side door.
She did not come back.
The room stayed in their seats for a long time. It was not a celebration. People sat there and looked at the empty chair with the gavel on the table in front of it, and nobody touched the gavel, and nobody said anything for a full minute, and then somebody in the back — I think it was the pickleball man, I still don't know — said, "So what do we do about the cabana?"
That is a real question, and I don't have a satisfying answer for you. The county has an open tag. The regional office has an open review. The board has a vacant president's chair and an interim vice-president, who is Harriet, who was sworn in by her own motion, seconded by Roberta, at 7:58 on a Tuesday.
What I have is a folder and a spreadsheet and a list of nine households that want their money back and a list of two that have moved out of state and will get a check in the mail.
What I do not have is something I need to tell you about.
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All 8 chapters
- 1"—and I have the photos right here, Dana. Right here in this folder. So before you tell this board you're the victim, I want you to look at what your license plate was doing at eleven forty-five on the night of April twelfth."
- 2He talked for eight minutes.
- 3The folder was nine files. I want to tell you what was in it, because if the rest of this story is going to make sense to you, you have to understand what I was holding by Sunday morning.
- 4The woman on the phone was named Tanisha McElroy and she was the permit clerk for the county office, and she was not in the mood for a long conversation.
- 5Deirdre Anson's office was in Phoenix and she was brisk in a way that I respected immediately because it was so unlike the clubhouse.
- 6I have to tell you what happened on Tuesday night, and I have to tell you why I made a decision that has cost me more than anything else in this.
- 7On Wednesday morning at 2:11 a.m. my phone rang.
- 8The final board meeting was on a Thursday, six weeks after the first one. Harriet called it to order at 7:00 p.m. and the gavel came down at 7:01.





